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Iva Logistics: Personal Assistant



closing date: 08 November2020


location: Centurion , Gauteng

Provide an effective and efficient administrative, secretarial and operational personal assistant function to two executive members.



RESPONSIBILITIES AND WORK OUTPUTS

- Supporting diary management activities in order to effectively schedule appointments. - Ensure relevant meeting rooms are booked; and that the equipment is fully functional before meetings take place. - Ensure diary management includes time booked for strategic thinking and planning, for the executive. - Arranging detailed travel arrangements and compiling all the relevant documentation for travel-related meetings for both the executive and their team. - Pro-actively screening incoming calls, correspondence and responding independently where possible. - Co-coordinating all the components (logistics, catering etc.) of events, meetings and functions within budget and specifications. - Providing administrative support (agenda, minutes, action plans etc.) for the preparation and successful execution of meetings and within defined time frames.

EXPERIENCE AND QUALIFICATIONS


- Secretarial Diploma or similar. - 1 Years' secretarial experience. - Fully computer literate on all relevant software packages.


COMPETENCIES

- Adaptability - Attention to detail - Collaboration - Organising skills - Sense of urgency - Time management

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